Huddersfield
Billiards & Snooker Association
Minutes of Meeting held Monday 9th January 2012
at Golcar RBL
Minutes of Special General Meeting held Monday 12th December
2011 at Golcar RBL
Minutes of Meeting held Monday 12th December 2011 at Golcar RBL
Minutes of Meeting held Monday 14th November 2011 at Golcar RBL
Minutes of the Annual General Meeting (AGM)held
Monday 27th June 2011
Huddersfield
Billiards & Snooker Association
2011/2012
Season
Minutes of Meeting held
Monday 9th January 2012 at Golcar RBL
Meeting opened at 19.35, clubs represented 38, committee
present 4.
Apologies...Neil
Wimpenny, Rod Taylor.
Minutes were read from the last monthly meeting, 12th
December 2011 and approved.
Matters arising...Lindley
Lib representative stressed that the (missing/late) result card had been posted
following their match, as always, and contested the fine received. The L.R.S.
explained the situation and it was pointed out that email results should have
been used, it was accepted that the team had email facility available and they
intended to register.
It was reported that Nina Hayward now had the trophy
brochure.
Treasurer...accounts
were reported to be as follows. C/A...£5009.55,
D/A...£5010.25.
Cash in hand...£2.00.
There was still £150.00 owing from competition entries and
this was being pursued.
Fines were outstanding from the following clubs...Hillhouse and Birkby (two teams)
St. Patricks B, Marsden Soc, Berry
Brow C, Marsh Lib A. Anyone present that represented these clubs was urged to
speak with the treasurer.
Competitions...In
his absence the President presented the comps. sec.
report.
The draws for all competitions were now on our website and
had been published in the Huddersfield Examiner.
It was reported that the Comps. sec. had had contact with Mr. S. Stennett from Canalside Club regarding his being scratched from the
snooker competition, it was reported by the president that Mr Stennett and Mr Wood (his opponent) had been in each
other's company before the scratching date but had not arranged the match. Mr Norcliffe who was representing Canalside
Club put forward Mr Stennett's case in his absence. A
discussion ensued and the matter was put to the vote, the result was unanimous
both players are scratched and no entry fees will be returned.
League Reporting
Sec...The L.R.S. reported
that he had no problems at the moment and was busy catching up
with handicap adjustments for tagged players.
Yorkshire...No
report this month as the meeting dates had clashed.
A.O.B...A rules
question was discussed regarding an incident that occurred in the match between
Holme Sports and Golcar RBL
this was resolved to everyone's satisfaction
The meeting was closed at 20.00, next meeting 13th February
2012.
Huddersfield Billiards & Snooker
Association
2011/2012
Season
Minutes of Special
General Meeting held Monday 12th December 2011 at Golcar RBL
Present...31
clubs (although some had left following the Monthly meeting).
Committee...5
present.
The meeting was opened at 8.10pm, apologies received from
N.Wimpenny.
The minutes for the last SGM held on the 9th October 2006
were taken as read.
proposed...Crosland moor con, seconded...Newsome wmc.
Matters arising...None.
The proposed new rule and alteration to rule 3b) (as per the
agenda) were read out by the chairman and a lively debate ensued, after a frank
exchange of views amendments were discussed and made to both items.
A vote was taken separately on both proposals as amended.
Both votes were passed unanimously in favour of the amendments, these items
will be effective immediately and introduced into the rule book for season
2011-2012 as follows:
Rule 3 b)
To determine section positions at the end of the season, whether prizes are
involved or not, teams finishing on level points in the same section will only
be required to play off in the event
that the following criteria; most wins, most 4-0/3-0 wins, most 3-1/2-1 wins or most draws (in that order) cannot
produce a solution.
New rule...New
registrations to Snooker or Billiard Leagues must be given a correct handicap
by their team captains. If a player has been given an inappropriate handicap
then all points gained by that player will be deducted and awarded to the opposing
team. Any break recorded by the opposing player will stand in consideration for
league break prizes at the end of the season.
The meeting was closed at 8.45pm
signed...........................................................................................................................
Huddersfield Billiards & Snooker
Association
2011/2012
Season
Minutes of Meeting
held Monday 12th December 2011 at Golcar
RBL
Meeting was opened at 19.35, 31 clubs represented and 5
committee present.
Apologies...N.
Wimpenny.
The minutes of the last monthly meeting held 14th November
2011 were read and approved,
proposed...Paddock c&b
seconded...Almondbury wmc
Matters arising...The
secretary pointed out that comparison between the financial position reported in
the minutes, and the position as of last year was not a fair comparison.
Being that 2010-11 was the 75th anniversary of the association and certain
expenses had been out of
the ordinary.
Correspondence...The
secretary reported that two items had been received and passed to the treasurer
for his attention and requested that any mail regarding finance should be
posted directly to
the Honorary Treasurer. It was also reported that two emails had been received
regarding a proposed new rule and an amendment to an existing one, these were to be dealt with at a Special General
Meeting due to follow the Monthly Meeting.
Treasurer...It
was reported that the current financial position was as follows;
C/A...£4656.55
D/A...£5010.25
cash in hand...£36.00
The Treasurer reported that some (competition) entry fees
were still outstanding and he would be writing to the persons concerned. There
was also an outstanding fine that was owed by St. Patricks
club, the meeting was advised that it was 'in the post.' An amount of £120.00
had been received, this being the donations received at the funeral of F.
Hayward. It was agreed that the president would visit Nina Hayward with a
brochure of different trophy designs, and also discuss the possibility of a
bespoke trophy being made from the other items she had donated,
a final decision would then be made in the new year.
Competitions...The
competitions sec. reminded delegates of the closing dates of the various comps.
in progress and stated that any not played by the closing
date would be scratched.
League reporting sec...It
was reported that eleven results were missing for the current week (2 had since
been received) and fines would be issued after Tuesday. The meeting was advised
that Peter (web master) was present and if any delegate had questions regarding emailing of results
then please take the opportunity
offered. It was once more stressed that some teams still had not registered and
a list was read out. A result between Newsome wmc and Crosland moor wmc was
discussed, the Newsome delegate stated that the result had been sent by normal
email (not through the associations website) this had
not been received and a fine was to be issued. Also a billiards result between
Lindley lib B and springwood A had not been received, this was also to incur a
fine. It was stated that in future if a result had been entered on the assoc.
website then the result card should be brought to the next meeting and not
posted (Home teams only to send results). It was also noted that the Christmas
postage situation could cause problems for the next couple of weeks.
Yorkshire...Congratulations
went to M. Peaker and D. Peaker for their call-up to the Yorkshire Billiards
inter-county squad, commiserations on the result, both Yorkshire teams losing
at the semi-final stages. Various Yorkshire snooker competitions had been
arranged for the following dates...U17 (Jan 7th) U19 (Jan 21st) Championship
(25th March and 15th April) Pairs (20th May) all billiards still to arrange.
A.O.B....none
meeting was closed at 8.00pm.
Signed.............................................................................................................................
Huddersfield Billiards & Snooker
Association
2011/2012
Season
Minutes of Meeting
held Monday 14th November 2011 at Golcar
RBL
Before the meeting was opened a two minutes silence was
observed in remembrance of F. Hayward and K. Sykes who had recently passed
away.
The meeting was opened at 7.30pm, 41 clubs being represented.
6 committee present.
There were no apologies.
The minutes from the monthly meeting of 11th April 2011 were
read and approved.
MATTERS ARISING...
the missing result card had been received by the LRS, the Leonard Oldham
competition problem had been resolved and all outstanding fines had been
received.
TREASURER... a
statement of account was circulated showing bank balances as of 14th Nov 2011
as follows. C/A...£4665.77,
D/A...£5010.25. no cash in hand. The treasurer
advised that although income from competition entries was up the actual entries
were down, sponsorship was down due to the withdrawal of ME consultancy,
handbook advertisements were down and team entries were down. The cost of
handbook production was down as the quantity and style had now reverted to the
pre 75th yearbook.
COMPETIONS. SECRETARY:... The draw was made for
the Vets H/C, Vets 3 man K/O and the open league 3 man K/O competitions, with
the exception of the Billiards, Juniors and Ladies all comps. had now been drawn and the comps. sec.
reminded delegates of the scratching dates.
L.R.S... the results card for the match between marsh united B and Golcar con D had been missing but the result was now with
the LRS. The LRS reported that his computer system was under repair,
as soon as these were completed then the association website would be updated.
A list of teams that had not registered for e-mail results facility was read
out and it was stressed that for the system to work correctly all clubs must
register this would lead to an annual saving for the association of aprox £700. The bulk of this saving would be via the open
snooker league postage, it was reported that the vets were using the system
without any problems and one suggestion was for teams within the same club to
pool together when sending in results, as long as each team has its own
password then the system can deal with this.
YORKSHIRE... The
president reported that the last meeting had been brief, the Yorkshire snooker
championship had been put back a month, the Yorkshire H/C had been played
without any local success. Congratulations to T. Clegg and M. Peaker on having been chosen to represent Yorkshire in the
English inter-county billiards championship.
AOB...R. Read
brought up the matter of handicapping, in particular the initial start being
given to unknown/new players to the league. It was felt by the meeting that the
existing league ruling on this matter should be stiffened-up. It was suggested
that this matter be attended to at a SGM of the association to follow the
December 2011 monthly meeting, (This SGM would be called providing association
rule 6b) be complied with) It was noted that the widow of Francis Hayward had
requested the donations collected at his funeral, be donated to the association
with a view to possibly naming a trophy in his memory, it was felt that it was
still a little early to take this matter further and would be discussed at a
future meeting.
The meeting closed at 8.15pm
Huddersfield
Billiards & Snooker Association
Minutes
of the Annual General Meeting (AGM)
held Monday 27th June 2011
The
meeting opened at 7.30, 29 present including 6 committee members. There were apologies from Robert Read of Lindley WMC.
After
a short silence in respect of those members who had passed away during the
previous year, the minutes of the 2010 AGM were read out, with no matters
arising. It was proposed by
Gary Broadhead (Honley Con)
and seconded by Paul Rayner that the minutes be accepted as a true record.
Tony
Clegg started his President’s report
by once again thanking his fellow committee members for their work over the
season. He wished outgoing secretary Cath Wells and her husband all the best for the future with
their new baby, and gave a mention to Paul Rayner and Dean Poutney,
who had been nominated for the vacant positions of Secretary and Treasurer
respectively (to be voted on later in the meeting). More disappointing news to report was that
Smiles had decided not to continue their sponsorship for the 2011/12 season.
He
commented on the success of Presentation Night, and in particular gave
congratulations to Robert Read on winning his 13th Snooker
Championship title, which has beaten Tommy Donlan’s
record. Robert had also won the
Huddersfield Examiner’s Sports Personality of the Year award.
He
followed on with a brief Yorkshire
League report, noting that again we’d had two billiards and one snooker
team, although no promotions this time as they had struggled.
Paul
Rayner, in his final Treasurer’s report,
went through the Statement of Accounts and highlighted several things:
Income
·
League
entry fees were up, although only due to the increased prices this season –
entry numbers had actually been down overall.
·
Advert
receipts were well up, and those for fines were the highest for several years.
·
There
was just one debtor, Marsden Soc, who still owed
£9.00.
Expenses
·
Handbook
production total was obviously very much higher, due to it being a special
edition this time for the Association’s 75th anniversary. There were still a number of copies left
over, which were available to buy should anyone be interested.
·
Postage
costs were down considerably, due partly to the change to 2nd Class
for the billiards and veterans results.
We had also been helped here by the fact that Royal Mail had not been
sending invoices in – there was no intention to chase up on this.
·
For
the Yorkshire League, referees’ fees were up due to Joe Burnand
submitting a claim this time, whereas he hadn’t done previously. There had been no expenses claim from the
Huddersfield snooker team at the time of the meeting.
·
HBSA
referees’ fees were down, but Presentation Night costs were up considerably due
to extras for the 75th anniversary (£300.00 for Nigel Bond, long
service awards etc).
Overall,
the statement showed a profit for of £512.67 – this included sponsorship and
once again would have been a loss without it, however considering all the extra
75th anniversary costs, it was felt to have been a good season. It was proposed by John Wilson and seconded
by Rod Taylor to accept the statement as a true record.
Competitions
Secretary Rod Taylor read out a list of the prizes not yet
collected, which included two money ones – he had contacted all the
recipients. He had the prizes with him
at the meeting, and some were picked up there.
He also mentioned an idea he’d had of increasing the entry fees by £2.00
each, thereby making an extra £600.00 for the Association. Paul Rayner pointed out, though, that 50% of
the entry money goes out in prizes. It
was agreed to discuss this at a future committee meeting.
League Reporting
Secretary
John Wilson stated that he and Tony Clegg would be meeting with Smiles, and it
was hoped they might still put in at least part of their previous sponsorship
amount. He had the entry forms for the
2011/12 season and invited delegates to pick these up from him after the
meeting.
He
also reported having found out from Royal Mail that they treat all pre-paid
envelopes as secondary, regardless of whether 1st or 2nd
Class. This has doubtless contributed to
the problem of results cards being received late when they were apparently
posted on time. John was currently
waiting for Peter Gilbert to get back to him regarding whether emailing results
would be feasible – they were looking into getting that scheme working, but
needed to be sure first that the website could take it.
Election
of Officers:
As
mentioned above, Paul Rayner had been nominated for the vacant position of
Secretary and Dean Poutney for Treasurer. The remaining committee members – Tony Clegg,
John Wilson, Peter Atkinson, Rod Taylor and Neil Wimpenny – indicated that they
were willing to carry on in their current posts. All were voted in, with no-one against.
Proposed
alterations to rules:
See
separate sheet.
The
meeting closed at 8.45. Next AGM
scheduled for June 2012.
